9 Ways Your Accounting Firm Can Utilize Automation in 2023
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As we move into the year 2023, automation is causing the world of business to change in a big way. If your accounting company is still using the time-consuming manual processes of the past. It’s time to break free and take advantage of the unrealized potential of automation. These include streamlining boring tasks and letting your team’s creative genius shine through.
Accounting automation that helps businesses streamline their processes and save time and money. It connects different apps, like invoicing tools, cost-tracking software, and financial dashboards. To automate tasks like making invoices, balancing accounts, managing payroll and project deadlines, and much more. By automating these processes, accounting companies can get more done in less time.
With the right automation approach, your business can be more efficient. In its daily operations and frees up team members to work on important projects that need more personal attention and creativity.
Solutions for Accounting Automation
While picking accounting automation software.
Make sure the option you choose can grow with your business so you don’t have to buy a new one when it does.
Find out the price of the item against its features and possible return on investment before deciding to buy it. Try to find an option that will save you money and meet all of your financial management needs.
Integration with other systems:
Make sure that your accounting automation option works with the platforms your business already uses. Such as customer relationship management and enterprise resource planning software. This will make it easier to connect tools and reduce data mistakes between them.
Choose a system that is easy to use and that your staff can learn quickly. This will save them from long, boring training sessions.
9 Automation Areas
1. Client Communication
Slack is an easy-to-use messaging tool for teams and businesses. This makes it a great choice for accounting firms that talk to their monthly clients on a regular basis. Teams can organize talks based on topics or projects by making channels easily. This makes it easier for people to work together. Direct texting makes it easier for team members and network users outside of the team to talk to each other. The searchable archive makes it easy to find talks from the past, which increases productivity and knowledge sharing. The site also lets you set reminders and share important information so that nothing gets missed. Real-time updates keep the whole team aware and in touch.
2. Invoice Automation
Must efficiently manage client invoices to minimize cash flow issues. Zoho Invoice and FreshBooks provide seamless invoice automation. Zoho Invoice supports multi-currency, pre-populated templates, and quick client communication. FreshBooks includes recurring billing, cost tracking, and personalized estimations. And seamless data interaction with other apps. These technologies facilitate invoice creation and management. And assuring prompt payments and good client relations.
3. Workflow Automation
While onboarding clients, invoice, and track projects. Automating repeated tasks saves time and eliminates errors. It boosts productivity, ensures clients comply, and lets staff focus on customer service. Accountants and bookkeepers love ProcessWurks adjustable templates and other capabilities.
These procedures are essential for client service and our firm success. Workflow automation streamlines operations to save time and money, reduce human data entry.
- Better financial reports
- Productivity boost
- Streamlined customer onboarding
- Compliance and Control
- Better service
- Better scaling
Accounting businesses must properly manage client workflows to deliver quality service and flourish. Workflow automation saves time, money, errors, productivity, compliance, and customer service. ProcessWurks Workflow helps accountants and bookkeepers with customized templates and other capabilities.
4. Bank Reconciliation
Bank reconciliation is a job that can take a lot of time and be prone to mistakes for accounting firms. It manages multiple bank accounts for clients. When reconciliations are wrong, clients can lose money and the firm’s image can be hurt. In order to deal with these problems, automation tools like BankRec and AutoReconcile. It can help match activities correctly and speed up the reconciliation process. By using these tools, accounting firms can make sure that their bank reconciliation process is correct. It gives its customers accurate and timely financial information. And reduces the risks that come with manual reconciliations.
5. Payment Collection Automation
Accounting companies that pay bills by hand are slow, prone to mistakes, and waste a lot of time. Automation tools like Bill.com and QuickBooks Payments speed up the process and make it less likely that mistakes will happen. Automation makes sure that payments are accurate, safe, and processed quickly, which makes things better for clients.
6. Financial Reporting Automation
For accounting firms, financial reporting is laborious and time-consuming. Xero and QuickBooks automate this task. These technologies generate balance sheets and income statements from cloud-stored data, reducing time and ensuring accuracy. Automated reporting helps accountants discover trends, analyze corporate health, and make data-driven decisions. It helps organizations monitor clients’ money and provide personalized solutions.
7. Client Reminders Automation
Blueprint Accounting co-founder and CEO Brian Clare stressed the necessity of automated client reminders with Zapier and ActiveCampaign on the Growing Your Firm show. These tools help Brian request bank statements for reconciliation, send month-end receipt reminders, and configure client-specific file-sharing reminders. Automation reduces client response times and ensures complete and up-to-date data submission.
8. Time Tracking Automation
Accounting firms need to keep accurate time records so they can bill clients fairly and find places to improve. Automation tools like Time Doctor and Harvest make the process easier by keeping track of what tasks team members are working on. And giving accurate hourly breakdowns for invoicing. These tools make sure that clients are billed correctly, which prevents income loss and helps businesses make the most money possible by billing for all services provided.
9. Client Onboarding Automation
Accounting companies can use Zapier to automate the process of adding new clients by adding them as contacts in Google. Adding them to QuickBooks Online and ProConnect Tax Online making a structured folder in Citrix ShareFile, and setting up custom workflows in ProcessWurks. This makes the hiring process easier and saves time and work for the company.
Keys to Success
Follow these top practices for successful accounting firm automation system implementation:
- Plan ahead: Automate procedures, set achievable targets, and allocate resources.
- Engage stakeholders: Get buy-in from personnel, clients, and management.
- Support and train: Provide staff with adequate technology training and support.
- Be clear: To ease the transition, explain the benefits, impact, and implementation.
- Keep track: Maintain and monitor the system to fix issues and optimise performance.
- Be versatile: Adjust to company needs.
- Monitor results: To evaluate automation, track productivity, accuracy, and client happiness.